PIPD Update July 31, 2026

 

Inquiry from outside:

Just a reminder or maybe you didn't know this if you are new: Any requests for information or medical records related to pt on the unit gets redirected to HIMS.

Any media requests get directed to SHA Communications.

Please do not disclose any information to anyone that is not listed as legal guardian or been cleared by manager (ie police).

 

Falls binder – thankfully we do not have a lot of falls. If you haven’t seen them, there are new Fall Protocol binders (bright green) in each unit to help guide staff on what to do to support fall prevention but as well, to guide you on what to do post falls for care and observation.

 

Safety Focus Groups are being held on August 5 and 6 at 9:00 a.m., 11:00 a.m., and 1:00 p.m.

These sessions are an opportunity to provide valuable input that will help improve the safety of staff, patients, and visitors across Saskatchewan healthcare facilities. If you are interested in participating, please sign up- details are in email below. We also encourage you to share this opportunity with members of your teams who may be interested. There are quite a few spaces still available.

For your information, the review will examine:

• Safety of patients, visitors, and staff
• Hospital and health centre safety assessment(s)
• Current legislative and regulatory environment supports addressing hospital safety and security needs
• Learnings from prior incidents and recommendations
• Information received from a Jurisdictional scan
• Service delivery model analysis
• Training, recruitment, and competency standards for Protective Services Officers
• Partnership and stakeholder engagement
• Physical security of hospitals and care centres
• Cultural and demographic considerations

 Safety Review - Focus Group - SCH .xlsx

 

 Child Life Referrals

 Did you know a Child life referral can be for the patient and the family? We didn't!

 We are lucky to have involved parents and sometimes they need a little extra from us. With a child life referral, they can help with coping plans, offer gift cards, and offer other resources that can help make the families stay more manageable. 

 Did you know if it's your patients birthday, you can go down to the gift shop and pick them out a present? 

 

☀️ SUNSHINE FUND!

Jim Pattison Children's Hospital Foundation (JPCHF) is accepting grant requests until August 15.

JPCHF promotes excellence in maternal and pediatric health care across Saskatchewan, disbursing $4.5M in funding last year.

JPCHF grants patient care requests that show potential for enhancing care based on scientific excellence and relevance to children's and maternal health.

We encourage you to review our Granting Guidelines for more information.

We are looking at: Temp probes, new digital scale and highchairs. Anyone can apply and we can repeat asks to reinforce a need, just let Kelly or Sharon know if you do apply.

 Provisional:

Provisional was received late today. You should receive an email with the final version today. This will go into effect Sept 20, 2026. 

Thank you so much to everyone that helped with supporting morale, staffing and extra demands on the unit this week. It was a challenging week. We couldn't do any of this without you and we are grateful for all of you! 💑

Sharon and Kelly 

  CNE Update:

Nursing Progress Record Form # 101434 has been replaced by the new provincial form SHA 0021.  

SHA 0021 is to be used in its place moving forward.  

Here is an example of what the form looks like.  This has not been replaced in our Admission pack yet, however it will be coming in the near future. 

To locate on FOD - please search for notes or SHA 0021

 Reminder on how to Submit a 1600 for a Patient Safety Event:

If needing to submit a 1600, you can always call 1600 during the day.  

Online:  Go to SHA intranet - Forms & Policies - Patient Safety and Experience Forms - Click on Saskatoon Safety Reporting System (also known as AEMS)

Next you will see -SRS Prod Sign In.  Click on "Create Event"

Once you create an event, you will need to choose your Facility/Program.  Choose Royal University Hospital.  Then you will need to choose which category it belongs to.  Example Medication.  You will then need to choose which subtype.  

You will be prompted to fill in all of the spaces.  Have the patients chart handy as you need their first and last name. 

Thank-you for submitting a safety event.  This helps keep our patients safe and identifies areas for education, reinforced learning and process improvements.  

Thank-you so much Carla for bringing some music to our Tub room, your donation is appreciated.  

Nina is beyond excited to give her patients a bath with their favorite Rap Music.    

PLEASE DONOT REMOVE FROM THE TUB ROOM.  

KEEP PLUG IN AND CORD TOGETHER WITH BLUETOOTH SPEAKER.

PIPD Update July 24, 2026

  Child Life Referrals

 

Did you know a Child life referral can be for the patient and the family? We didn't!

 

We are lucky to have involved parents and sometimes they need a little extra from us. With a child life referral, they can help with coping plans, offer gift cards, and offer other resources that can help make the families stay more manageable. 

 

Did you know if it's your patient's birthday, you can go down to the gift shop and pick them out a present? 

 

Postings:

A reminder that there are permanent and temporary lines posted. Take a peek & apply. They will be up until Sunday.  

 

Just a FYI in case you are seeing these on our unit from time to time:

What is a Job Shadow?

Job Shadows provide individuals an opportunity to observe an SHA employee within a healthcare environment as they carry out their daily duties. This experience will help individuals determine if the healthcare role fits their personality or their professional goals prior to entering a field of employment or education.

Who is eligible for opportunities to Job Shadow?

Grade 11 and 12 High School students;

Post-Secondary Students;

the community; and

current SHA employees.

 

What are the guidelines for a Job Shadow?

available in placements of 4 or 8 hour durations;

a one-time/single location placement opportunity (additional placements for hard to recruit positions may be considered); and available in a variety of areas/locations, but does not include physician shadowing or surgical/critical care placements including Emergency Departments.

 

Housekeeping Info:

 

1. IPAC spoke with EVS today regarding long stay cleans on the unit. They are happy to do a deeper room clean every 30 days for patients that have been admitted for long periods of time.  They ask that you notify their team by calling 2851, when these cleans are required and EVS will determine with the nurse when would be a good time for them to come. If you are able to move the patient out of the room during the clean- even better! Then they aren’t having to work around anyone.
2. It was brought to IPAC’s attention that staff are not seeing EVS clean high point areas in our unit- including the ceiling, lights, etc. Linda, The EVS manager will escalate. Their WS will be updated to ensure this is clear.  EVS should be cleaning these areas if noticeably dirty and for transfer/discharge cleans.
3. It was also brought to our attention that the area under the Kanban’s is not being cleaned regularly- this is something that should be done by EVS when they come do the daily room cleaning. If the pediatric staff are noticing that it is getting missed, Linda from EVS is encouraging them to mention it to EVS while up there. 

Pyxis Discrepancies:

Please note that if a discrepancy has occurred on your shift because you removed a medication from Pyxis without selecting it (lorazapam, clonazapam, epidurals), this is an error. If you remove a medication before doing count, that creates a count error. This is the email from Pharamcy:

This is another reminder that there are multiple outstanding narcotic discrepancies on your Pyxis stations.  You will notice some of them are >30 days outstanding and it is the responsibility of your department to resolve these.  Some of these date back as far as 91 days.  For best practice, discrepancies should be resolved at the end of every shift.  These records must be accurate to align with Health Canada legal requirements.  If you cannot get these figured out I will need to escalate to the next level, including reporting these to Health Canada.

 I have cleared off the discrepancies that Pharmacy created as of today, so any remaining discrepancies that have a Pharmacy staff linked to them will be because they found the error, not created it. A common theme for the remaining discrepancies is that your staff is taking the medication out when they are to be doing the blind count which creates a discrepancy in the current count and accessing the fridge other ways and not removing the medication appropriately in Pyxis to document usage.  This is also an increased risk to a patient for medication errors when medications are removed improperly and without proper documentation.  

** Please review the Pyxis machine in Unit 2 & 3 to see if your name is attached to a discrepancy. How to solve discrepancies: Sign in to Pyxis à go to “Discrepancies” on main screen à scroll down to the discrepancy with your name à select this discrepancy à click “Resolve” on bottom of screen (you will need another nurse to sign à choose a pre-typed reason for the discrepancy or type your own à select “Accept”

 Check out the video version of instructions (1 min 30 seconds): BD Pyxis Videos

 

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 Expression of Interest

Expression of interest requests have been received and processed!

Postings are also now all up – take a look!

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NG Teaching Updates

Just a reminder there have been some changes to the NG teaching documents.

There is now a provincial PIER (patient information and education resource) document we will use instead of the single page document.

Krista will provide the PIER document and a list of supplies to families in a green duotang, along with a prescription and bag of supplies, when she does the initial teach.

But should you need it, it is located on the S-drive under NG, there is also a link on the updated checklist.

When using the new Nickey doll for NG teaching the manufacturer recommends an 8fr NG and the use of water-based lubricant.

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NP's

They have been added to switch board, but staff need to ask for them by first and last name not "peds surgery NP" or "Peds ortho NP."

• Since May, Shasta has been mentoring with ortho, and Jan has been with peds gen surg.
• On August 10, they are switching.
• Jen will be mentoring with pediatric orthopedics, and Shasta will be returning to pediatric general surgery.
• Jen away from July 15–August 10. There will be no general surgery NP coverage during that time, so while I am away nursing will have to call the patients primary general surgeon during the day and on call gen surgery resident after hours.

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☀️ SUNSHINE FUND!

Jim Pattison Children's Hospital Foundation (JPCHF) is accepting grant requests until August 15.

JPCHF promotes excellence in maternal and pediatric health care across Saskatchewan, disbursing $4.5M in funding last year.

JPCHF grants patient care requests that show potential for enhancing care based on scientific excellence and relevance to children's and maternal health.

We encourage you to review our Granting Guidelines for more information.

Anyone can apply just let Kelly or Sharon know if you do so we don’t duplicate the ask :)

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 Child Protection Procedure

This is a reminder that the Child Protection: Reporting Duties and Support Procedure (SHA-07-003P5) was released on June 1, 2026, and is now available on E-Learn.

For those that cannot access E-Learn, you can find the procedure and video here:

• Child Protection: Reporting Duties and Support Procedure (SHA-07-003P5)
• Procedure video: https://youtu.be/bOhA857Iukw

This procedure applies to all team members and outlines our legal duty to recognize and report suspected child abuse or neglect involving individuals under 18, as well as documentation and privacy expectation.

Fun things:

·       A huge thanks from CES for floating there.  They were really appreciative!

·       Check out the poster for the Forever Golden Walk – join the PIPD team by checking out the FB social page & following the link

·       Thanks for all of the hard work this week with buddying, encouraging the new staff and working so hard.  It is appreciated!

 sharon & kelly.

PIPD Update July 10, 2026

 

🩺 Peds Update – July 10

 Master Schedule Update

The new master schedule has been approved and has been sent to your email.

Didn't receive it? Please email both Sharon and Kelly so we can make sure you get a copy.

While there are only a few changes, please take a moment to review your permanent line to ensure you're aware of any updates.

Interested in a different line?

Before the new lines are officially posted, you have the opportunity to submit an Expression of Interest if you'd like to permanently move into another available line.

Simply email Sharon and Kelly with your preferred line(s). Requests will be awarded based on seniority.

If you have any questions about the process, don't hesitate to reach out!

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💙 Thank You for Supporting One Another

Our units continue to be incredibly busy, with high patient volumes, new staff joining the team, and students learning alongside us.

One of our greatest strengths is the knowledge and experience we share with each other.

To our newer staff: Don't hesitate to ask questions and learn from those around you.

To our experienced staff: Thank you for continuing to mentor, teach, and create learning opportunities every day. Your willingness to share your knowledge helps build confidence, strengthens our team, and ultimately benefits our patients.

We truly appreciate everything you do.

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🎉 Congratulations to Our Service Award Recipients!

Thank you for your dedication, compassion, and commitment to providing exceptional care. Your years of service have made a lasting impact on our patients, families, and colleagues.

5 Years

• Carrie Ducharme
• Alexandra Leier
• Amanda Hinatsu
• Ashley Nagy
• Ashlyn Boyle
• Bailee Bourassa
• Heather Campbell
• Leif Larson
• Sarah McEachern
• Sarah McEvoy-Sands
• Shayla Castle
• Tracy Gambito

10 Years

• Alicia Hay
• Gloria Galenza
• Randi McGowan
• Colby McCormac
• Jaclyn Kozan
• Jacqueleen Dirk
• Janaya Wutzke
• Janel McFarlane
• Janelle Heimlick
• Kelsey Derkach
• Meagan Yagelniski
• Raeanne Peever
• Shania Markewich

15 Years

• Jolene Bailey
• Brianne Freeden
• Currie Sorba
• Kristin Franko

20 Years

• Robyn Arsenie
• Michelle Bodnarchuk

25 Years

• Jennifer Adamowski
• Marina Grosskleg

👏 Congratulations to all of our recipients! Thank you for everything you do to improve the health and well-being of our patients and families every single day. We appreciate you!

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👩‍⚕️ Nurse Practitioner Updates

Jennifer Lowe and Shasta Zeeman have shared a few important updates:

Please add their cell numbers to your unit phone lists:

• Jennifer Lowe: 639-480-9071
• Shasta Zeeman: 639-480-8874

They are also available through Switchboard, but please ask for them by first and last name, not by their role.

Beginning August 10:

• Jen will transition to Pediatric Orthopedics.
• Shasta will return to Pediatric General Surgery.

Jen will be away July 15 – August 10.

During this time:

• There will be no Pediatric General Surgery NP coverage.
• During the day, contact the patient's primary general surgeon.
• After hours, contact the on-call General Surgery resident.

💬 Your Feedback Matters

Jennifer and Shasta hope their presence on the wards has improved continuity of care and supported both staff and families.

If you have feedback, they would love to hear it! Please email Jennifer, Shasta, or Lynette (ces manager).

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🌿 New Indigenous EFAP Supports

As of July 1, Indigenous employees and their family members now have access to culturally connected support through the Employee and Family Assistance Program (EFAP).

New services include:

• Elder and Traditional Healer Support Network
• Indigenous Cognitive Behavioural Program

These confidential services are available at no cost to all SHA employees and are another important step toward supporting Indigenous wellness and advancing Truth and Reconciliation.

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🚌 Parking Shuttle Changes – Effective July 20

Parking Services has updated shuttle schedules.

Ave C Shuttle

• Dedicated shuttle service between SCH and Ave C will no longer operate between 9:00 a.m. and 3:00 p.m.
• During these hours, please use the inter-facility shuttle and let the driver know you'd like to stop at Ave C.

Lot 15 Shuttle

• An additional shuttle has been added during peak times:
• 6:00–9:00 a.m.
• 3:00–6:00 p.m.

Please review the updated shuttle schedules on the Parking Services intranet.

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🔄 Flow Coordinator Reminder

Our coordinator continues to play an important role in supporting complex patient discharges.

Their responsibilities include:

• Coordinating patient and family education
• Organizing discharge plans
• Arranging equipment and supplies
• Coordinating follow-up appointments
• Supporting safe transitions home

NG (Nasogastric) Feeding Education Update

The Flow Coordinator will initiate NG feeding education Monday through Friday and will provide families with the new PIER (Patient Information and Education Resource) booklet, along with the necessary supplies and prescriptions.

What families will be taught:

• ✔️ How to perform placement checks
• ✔️ Feeding schedules
• ✔️ Pump setup and takedown
• ✔️ Hands-on practice using the simulation doll
• ✔️ What to expect throughout the teaching process and a schedule for learning

Working Together

The Flow Coordinator and bedside nursing staff will continue to work closely to ensure families receive consistent education.

Please remember:

• Do not delay the initial NG teaching if a patient is admitted on an evening or weekend.
• Continue reinforcing education for patients with more complex discharge needs.
• For straightforward cases, NG insertions will transition back to bedside nursing once teaching has been initiated.

📘 PIER Resource

 PIER (Patient Information and Education Resource) has been developed specifically for our NG-fed patients. This comprehensive booklet replaces our previous teaching document.

Krista will print and review the booklet with families during weekday teaching. If you require a copy on evenings or weekends, it is available on the S: drive.

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💡 Helpful Reminders

Nickie Doll NG Teaching

Using water-based lubricant with the 8 FR NG tube makes insertion into the teaching doll much easier.

Pyxis Reminder

When using the "Patient Specific Fridge Medication" override, please ensure you are only removing medications that are labelled specifically for your patient.  If you are removing an epidural from the fridge – remove the med under your patients name rather than choosing “fridge med”

Collodion Remover

Need collodion remover after hours? You'll find a bottle in the unit 2 medication room. Let the tech's know when the bottle is out so they can replace.

 Kelly & Sharon

CNE Update:

NEW Q-card & S-drive folder

Breastmilk & EBM Storage Guidelines has been updated. The q-card box version will be available next week in the boxes. It is currently available on the S-Drive in a new folder "Breastmilk EBM & Breast Pump". It has links to the original SHA document and the Clinical Procedures.

PIPD Update July 6, 2026

Sorry everyone this first part didn't save for some reason. Sending again.  We wanted to share an exciting update on the new master schedule!  Over the past few weeks, we've met several times with HR, Scheduling, and the Union to finalize the schedule, and we're very close to having the new master approved. The biggest news is that, after working together and listening to the feedback from the nursing staff, we have determined that a full line selection will not be required. We are pleased that we were able to make that happen.  What does not having a full line selection mean? When adding the new positions to our department we determined we needed to make minimal adjustments to a small number of lines. As these changes minimally impacted lines and employees, we worked with the Local to create a plan to that does not required everyone to reselect their line. We're really excited about this outcome and hope you are too!  What this means for you: Step 1: All permanent employees will retain their current line Once the master is approved, all PIPD staff will have an opportunity to see the master. This will allow employees to see the changes made to current lines and review all new lines. Step 2: If there is a new line that interests you, you may have an opportunity to swap into a new line. The new line must be the SAME FTE as your current permanent FTE (example 1.0, 0.79, 0.63..) You will be able to submit an Expression of Interest (details and deadline to submit will be shared when master is shared with employees). Those employees who complete the expression of interest will be ranked by seniority and afforded the opportunity to choose a new line. As each member selects their new line the options available to the next employee will include the line the previous employee vacated. Once the expression of interest selections are complete, the remaining lines will be offered to new incumbents per our normal posting and awarding method (applying online).  At this time, we remain on track with our original timeline and implementation date September 20, 2026.  Our RN baseline will be 21DX and 21NX. The LPNs are also scheduled DXs and NXs and will allow us to reach the NEW optimal baseline of 22 DX and 22 NX.  Please note this is hot off the press, so if you have any questions, please don't hesitate to email either of us or Lori Powell at president@sunlocal75.ca.  Thank you for your patience, flexibility, and support throughout this process. We appreciate everyone's collaboration and feedback in helping us get to this point.   Kelly & Sharon  Code of the Month: Code Purple

July’s Code of the Month focuses on Code Purple: Hostage Taking. Staff are reminded to remain calm, follow the direction of the hostage taker if directly involved, and avoid actions that could escalate the situation. Staff who are not directly involved should move to a safe location and avoid the affected area. Ongoing awareness, clear communication, and familiarity with local response procedures are important to support a coordinated and safe response. Please see the July Code of the Month poster for additional information. ​​​​​​​